Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (2)

What is the difference between a Wedding Planner and a Venue Coordinator? 

When friends tell me they don’t need a wedding planner – there’s one at the venue – I get a little nervous for them. Even the most relaxed of weddings on the surface needs someone behind the scenes making sure everything goes smoothly. The larger your guest list and the more complicated your wedding plans, the more likely it is you’ll need a little help along the way. If you can afford to spend a little to calm your nerves and reassure yourselves that your wedding day won’t be stressful – it’s so worth chatting to a wedding planner. They’re your lifesaver if you need one; and they’re a world away from the wedding coordinator at your venue. Lovely Katie Stocks from The Events Designers explains why.

Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (3)

Top two images by Will Patrick Photography


So what is a wedding venue coordinator?

There is a big difference between planning a wedding and coordinating a wedding! Remember brides and grooms that your Venue Coordinator is employed by the venue and not you the client. A Venue Coordinator’s only responsibility is managing the venue. This is not to say that they do not care about your wedding – of course they do! – but they are only there from a venue perspective. Venue Coordinators are amazing at ensuring guests are in the right places, dinner is served on time, the bar is fully stocked and all health and safety aspects are adhered to. 

The limitations of a venue coordinator

Whilst Venue Managers and Coordinators will help recommend suppliers, set your wedding timeline and discuss what can and can’t be achieved, their priority is managing the venue and not planning your wedding! Venue Coordinators will not (and I repeat, not) help to manage your wedding budget, create wedding style plans and moodboards, track RSVPs, help choose your wedding flowers and much more that comes with wedding planning. There is no step-by-step partnership similar to working with a Wedding Planner.

Another thing to consider is that venues host a large number of events each week including corporate events, family celebrations, weddings, private dinners and sometimes can be working between 10 and 20 events at one time! The majority of Wedding Planners within the UK only take on a select number of weddings each year.

Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (6)

The following images are by Eva Tarnok Photography

So what does a wedding planner do?

Wedding Planners work for their couples and build an amazing once in a lifetime relationship whilst working together. We become your work colleague, support network, finance manager and most importantly friend. Wedding Planners deal with every aspect of your special day. Our main role is to help plan and design your dream wedding, to guide you through the wedding planning process, to help relieve the stress and time which is associated with wedding planning.

Who’ll look after things on the day itself?

Do not be alarmed if your wedding venue does not provide a Wedding Coordinator, Event Manager or Banqueting Supervisor on your wedding day. You might have built an amazing relationship with your Venue Manager or Coordinator for months, sometimes even years, leading up to the wedding day to be told that they will not be there on your wedding day. Some of the events team do not work weekends and therefore your wedding day will be managed by a Banqueting Supervisor. Please, please, please check the on-the-day staff situation and requirements before booking your wedding venue.

Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (7)


However, do not panic! Many Wedding Planners offer Wedding Management Services also known as On-The-Day-Coordination purely because so many wedding venues do not offer this service! Many of our past and current clients have been in similar situations and feel they have lost confidence in the venue and hire the services of a Wedding Planner.

We love working with Venue Managers and Coordinators and have formed some strong relationships within the industry. It is our job to work closely with the venue building a good relationship and trust, letting them know we are a team and together we will create our clients’ dream wedding day.

Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (9)

It’s your choice – think carefully and trust your instincts

Some (not all) wedding venues do not see the value that a Wedding Planner can offer, which is such a shame considering we are all working within the same industry. Many wedding venues will tell you that you do not need the support of a Wedding Planner or Wedding Stylist because they will manage everything in house. If this is the case, ensure they can completely relate to your vision and style – and always listen to your gut.

If you feel you need the support of a Wedding Planner or Wedding Stylist then go ahead! Wedding Planners are here to work together, to create a beautiful and smooth wedding day, to take some of the stress away (sorry I hate to tell you, wedding planning is never stress-free!) and of course make the wedding planning journey memorable and fun. 

Good luck with your wedding planning! If you feel our services may be of benefit then please feel free to contact us at

With Love,

Katie x

Wedding venue coordinators and wedding planners - what's the difference? Katie Stocks from The Events Designers explains (10)

Katie’s gorgeous photo is by Nkima Photography
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Claire Gould

Claire spends her days writing - either in beautiful calligraphy or online. She lives on the edge of the English Lake District only minutes away from the beach, where she loves to escape and unwind. Claire's calligraphy can be found at Claire launched the English Wedding Blog in 2011 - it's been a top 10 UK wedding blog ever since, with a regional focus we hope you LOVE.




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